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Executive Assistant

We're actively searching for an organized, dependable Executive Personal Assistant to join our team. The ideal candidate will possess exemplary communication skills and be able to work well under pressure in a fast-paced environment. The Personal Executive Assistant will be responsible for arranging meetings, creating schedules and prioritizing an executive's daily tasks.

Responsibilities:

  • Schedule meetings and manage calendars

  • Answer phone calls and emails and take messages

  • Take accurate and comprehensive notes at meetings

  • Help with daily time management

  • Run errands as requested

  • Plan travel, including flights, accommodation and ground transportation

  • Coordinate events and speaking engagements

  • Draft correspondence such as emails and letters

  • Manage and order inventory/supplies

  • Complete data entry for office and client administration needs

  • Perform social media responsibilities

  • Provide high-level administrative support to executives and other senior staff

  • Manage calendars, coordinate travel arrangements, and handle correspondence on behalf of executives and other senior staff

  • Prepare meeting materials and take minutes at executive meetings

  • Track projects and deadlines, and follow up with relevant parties as needed to ensure progress is being made

  • Conduct research as requested by executives or other senior staff, and compile results in a concise format

  • Maintain confidentiality in all aspects of the job, including handling sensitive information with discretion
     

Personal Executive Assistant Job Skills & Qualifications Needed

  • Proven experience as an executive assistant or other relevant administrative support experience

  • Excellent verbal and written communication skills

  • Exceptional organizational and time management skills

  • A high level of attention to detail

  • The ability to multitask and prioritize tasks effectively

  • The ability to work well under pressure and meet deadlines

  • Strong computer skills, including proficiency with Microsoft Office Suite applications

  • College degree or formal training with applicable job experience

 

Job Type: Part-time, 20 hours

Schedule:

  • 4 hour shift

  • Monday to Friday

Experience:

  • Microsoft Excel: 3 years (Required)

  • Microsoft PowerPoint: 3 years (Required)

  • 3 - 5 years administrative experience

 

Work Location: Hybrid remote in Minneapolis, MN 55435

Send cover letter and resume to info@reframeconsultinggroup.com